Whether you’re browsing the site, signing up for updates, or reaching out for a project — this policy covers how we handle your data.
1. Information We Collect
We only collect the information essential for providing our services, improving user experience, or maintaining necessary business communication.
This may include:
Contact and Company Information: Details such as your name, email address, phone number, and company name, voluntarily provided when you complete a contact form, request a quote, or initiate communication with us.
Website Usage Data (Analytics): Non-personal data gathered via tools like Google Analytics to understand site performance. This includes page views, time spent on the site, referral sources, and device information.
Client Project Data: If you engage us for services, we collect necessary assets and information to execute our work, such as brand guidelines, creative assets, social media account credentials (where required for management), advertising budget details, content drafts, and feedback.
Communication Records: Any information you choose to share with us through email, phone calls, or messaging platforms.
2. How We Use Your Information
The data we collect is used solely for legitimate business purposes directly related to our services and operations.
Our uses include:
Service Delivery and Communication: Responding to your inquiries, managing your accounts, executing advertising campaigns, and providing essential project updates and reporting.
Internal Operations and Improvement: Analyzing website usage to enhance site functionality and user experience, and to better understand market interests for developing superior services and content.
Client Relationship Management: Maintaining records necessary for invoicing, contract management, and ongoing collaboration.
We do not use your data for unsolicited third-party marketing, sell, or rent your personal information to external sales lists.
3. Data Storage and Security
All collected personal and professional data is stored securely. Access is strictly limited to authorized HomeBodyBean™ personnel who require it to perform their duties. We utilize industry-standard, secure, password-protected systems (e.g. Gmail, Notion, Figma, Slack) for data integrity. Client project files are securely archived upon project completion for backup purposes and future reference as required by our service agreement.
4. Third-Party Platforms
To effectively manage social media, run ad campaigns, and maintain operational efficiency, we use trusted third-party tools.
These platforms may include:
Google Analytics: For anonymous statistical analysis of site usage.
Project Management Tools (e.g., Notion): To organize scope, timelines, client feedback, and deliverables.
Communication Tools (e.g., Slack, Email): For direct and prompt project communication.
Creative Collaboration Tools (e.g., Figma): For design review and feedback processes.
Ad Platforms (e.g., Meta Ads Manager, Google Ads): To execute and report on your advertising campaigns.
We may use basic cookies to track website interaction in a non-invasive manner. These cookies are not used to collect highly personal or sensitive information. You retain the right to disable cookies at any time via your individual browser settings, should you prefer to prevent this minimal tracking.
5. Your Data Rights
You have complete control over your personal data. You may exercise the following rights at any time:
Access: Request confirmation of what personal data we hold about you.
Portability: Request a copy of the data we hold in a portable format.
Correction/Update: Ask us to correct any inaccurate or incomplete data.
Deletion (Right to be Forgotten): Request the permanent deletion of your data.
Opt-Out: Instruct us to cease contact or processing your data (e.g., opting out of marketing emails).
To action any of these rights, please email us directly at Homebodybeanco@gmail.com We aim to handle all requests promptly and without imposing unnecessary administrative hurdles.
6. Data Retention
For current and past HomeBodyBean™ clients, we will retain project files, contact, and company information as necessary for legal compliance, financial records, and efficient future collaboration. For prospective clients, any inquiry-related data will be securely deleted after 12 months of no further engagement. We adhere to a strict policy of not retaining data for longer than is required for its intended purpose.
7. Updates to This Policy
This policy may be updated periodically to reflect changes in our data processing practices or legal requirements. Any revisions will be posted on this page, and the "Last updated" date will be revised accordingly.
Last updated: August 2025